September 30, 2003
MINUTES OF MEETING OF BOARD OF DIRECTORS OF CHATEAU HEIGHTS COUNCIL OF CO-OWNERS, INC.
Location: Chateau Heights unit # 27
Date: September 30, 2003.
In attendance: Galen Graham, President
Lydia Leo, Vice President
Jorgina Alvarez, Secretary
Ted Miller Jr. Manager
Glenn Sohl. Unit # 4
The meeting was called to order at approximately at 7:15 pm.
Mr. Graham told Mr. Sohl he had 5 minutes to ask any questions; Mr. Sohl told him he will wait to the end of the meeting.
Mr. Graham read the last meeting minutes. Upon motion second and unanimous approval the minutes were approved as read.
The financial statement was then presented. Mrs. Leo made a motion to reduce the insurance saving account from $15,000.00 to $14,000.00, Mrs. Alvarez second and it was approved by unanimous vote.
Mr. Graham made a motion to approve the financial statement Mrs. Leo seconded and it was approved by unanimous vote.
Mr. Graham made a motion to approve a resolution to appoint Mr. Henrichson or Mr. Miller as an agent trustee or attorney to exercise the power of sale for unit # 3 building F, seconded by Mrs. Leo and it was approved with Mrs. Alvarez voting against the motion.
A motion was made to authorize Mr. Miller to transfer $2,500.00 and to add $500.00 monthly into a maintenance sinking fund was made by Mr. Graham. Mrs. Leo seconded the motion and it was approved by unanimous vote.
Mr. Graham made a motion to write a letter to Cantu and his homeowners indicating that the Cantu Homeowners are currently in the arrears on their payments to Chateau Heights if not pay in full in the next 30 days the gates of the pool and tennis court will be locked and the Cantu Homeowners will be denied access, we authorized Mr. Miller to have locks install in pool and Tennis court.
Mrs. Alvarez seconded and it was approved by unanimous vote.
Mr. Graham made a motion that as soon as Mr. Villarreal signs the releases for unit #12, 23 and 33, Mr. Miller is authorized to disperse the insurance funds to him, and that Mr. Villarreal is allowed to continue his claim on unit 23 at his own expense. It was seconded by Mrs. Leo and it was approved by unanimous vote.
Mrs. Leo made a motion to ratify action taken by Board concerning approval of roof changes to unit #24. Mrs. Alvarez seconded and it was approved by unanimous vote.
Mrs. Alvarez made a motion not to fill the kiddy pool with cement and to authorize Mr. Miller to investigate the cost of a fence for this pool, Mrs. Leo seconded the motion and it was approved by unanimous vote.
Mrs. Leo made a motion to increase the caretaker’s hours to 40 hours per week. Mr. Graham seconded the motion and it was approved by unanimous vote.
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Mr. Graham made a motion to authorize Mr. Miller to contact Mr. Cantu to offer Mr. Cantu the opportunity to do the whole paving project and to additionally contact paving contractors to have another bids, Mrs. Alvarez seconded and it was approved by unanimous vote.
Mr. Sohl asked Mr. Miller if he has ever had a contract that was approved by more than 50% of the Home-Owners as required by the by-laws. Mr. Miller answered that the by-laws were changed one year ago, Mr. Sohl told Mr. Miller that article III of the by-laws from 1981 and as amended are essentially the same on this point and required 50% of the home-owners to approved any management contract, then Mr. Sohl asked Mr. Miller if he had a valid contract to manage Chateau Heights, Mr. Miller answered “No comments”.
Mr. Graham then replied to Mr. Sohl that he was tired of Mr. Sohl’s petty concerns and he did not care what was on the by-laws, and that he would not given him a minute of his time any more.
The meeting was adjourned at 10:15