January 16, 2008

CHATEAU HEIGHTS COUNCIL OF CO-OWNERS, INC. MEETING

Location: Chateau Heights Unit # 16

Date: January 16, 2008

In Attendance:

Roy Robles, President

Miguel Aguirre, Treasurer

Eva Pelaez, Vice-president

Ted Miller Jr., Property Manager

The meeting was called to order at 7:00 p.m.

The minutes of the meeting of October 17, 2007 were read. Miguel Aguirre made a motion to approve, seconded by Eva Pelaez and the motion was unanimously approved.

There was a discussion concerning the absence of the treasurer from meetings and that he had additionally moved from his home without leaving any contact information. Upon motion by Eva Pelaez, second by Roy Robles and unanimous vote Miguel Aguirre was elected to serve as Secretary – Treasurer for the remainder of the term.

The financial reports were reviewed and after discussion Eva Pelaez made a motion to approve, seconded by Miguel Aguirre and upon vote the motion was unanimously approved.

The collection report was reviewed and Miguel Aguirre made a motion to pass resolutions to appoint Ted Miller, Jr. and or Miguel D. Wise to serve as an agent, trustee, or attorney of the Association to exercise the power of sale granted by law on behalf of the association to foreclose its lien on the Units 9, 23, and 33. Upon second by Eva Pelaez and unanimous vote the President and Secretary were authorized to sign the resolutions.

The board then discussed several maintenance issues. Mr. Miller was directed to contact an Engineering firm to obtain a quotation for services to determine the best course of action to remedy the drainage problem at the Northeast alleyway.

Mr. Miller informed the Board that Mr. Henrichson would no longer be able to act as Attorney for the Association. Additionally he presented a resume for Miguel Wise whom had been recommended by Mr. Robles. Upon motion by Eva Pelaez and second by Miguel Aguirre and unanimous vote it was agreed to have the President endorse the engagement letter as presented by Mr. Wise.

Mr. Miller then presented the proposed 2008 Annual Budget. After discussion and review and upon motion by Miguel Aguirre, second by Eva Pelaez and unanimous vote it was agreed to recommend its presentation and approval at the annual meeting. Upon motion by Eva Pelaez and second by Miguel Aguirre and unanimous vote it was agreed to present the agenda to the homeowners at the Annual Meeting.

Upon motion by Eva Pelaez and second by Miguel Aguirre and unanimous vote it was agreed to have the 2008 Annual Meeting at the East meeting room of the McAllen Airport on January 26, 2008 at 10:00 AM.

There was some discussion concerning the submission of the accounting records to Richard Moore & Co. as well as the retention of records and records storage. Upon motion by Miguel Aguirre, second by Eva Pelaez and unanimous vote it was agreed that Mr. Miller would contact Kenneth Burford to obtain a quote for accounting services, and to present his findings at the next board meeting. Additionally Mr. Miller was directed to retain records for 7 years and destroy any records older than that.

There was a thorough review and discussion concerning the Property Managers performance and contract extension. Upon motion by Miguel Aguirre, second by Roy Robles and unanimous vote it was agreed to recommend extending the contract for an additional year to the homeowners at the Annual Meeting.

There being no further discussion the meeting concluded at 9:00 p.m.