February 3, 2002
BOARD OF DIRECTORS
CHATEAU HEIGHTS COUNCIL OF CO-OWNERS, INC.
Location: Home of Rogelio Moreno
Date: Wednesday, February 3, 2002
Time: 7:00 P.M.
In attendance: Rogelio Moreno, President
Galen Graham, Vice President
Darrell Bryan, Secretary
Lydia Leo, Board Member
Ted Miller, Manager
Gary Henrichson, Attorney
The meeting was called to order at approximately 7:20 P.M.
The minutes of the prior meeting dated January 15, 2002, were reviewed. A motion was made for approval of the minutes as written by Nancy Sheldon and seconded by Lydia Leo . A Motion passed by unanimous consent.
The financial reports were reviewed. Item #2204 had been corrected and a motion was made by to accept the financial reports. Motion was seconded by Galen Graham and passed by unanimous consent.
There was a discussion of current collection efforts. Ted Miller and Gary Henrichson wanted to continue collection efforts in order to clean up past transactions and continue with collection efforts on new transactions. The Board discussed the continued problems with Edgar A. Garza who continues to dispute $500-600 in past association dues, penalties and interest. Ted Miller and Gary Henrichson will continue to attempt to resolve this matter by attempting to get this matter before an arbitrator. A problem arose with Edgar A. Garza providing the names of three referees’ he would like to hear the matter. However, those three names were tenants whom the Board has had to resort to aggressive measures in order to collect owed dues and fees. Gary Henrichson and Ted Miller will ask for the names of three attorneys to arbitrate the matter or attempt to give Edgar A. Garza three names and allow him to pick one to arbitrate the matter.
Roger Moreno moved that whenever possible communications with the Homeowners of Chateau Heights should be in English and Spanish. However, Ted Miller would have the discretion to decide which communications should be translated into Spanish. Galen Graham seconded this motion. A motion passed by unanimous consent.
Gary Henrichson discussed the Role of the Homeowner’s Association, Role of the Board of Director’s and the role of each officer.
Discussion to authorize Ted Miller to submit necessary documents to the Secretary of State indicating Miller & Associates as Registered Agent, as well as submit a Management Certificate to Hidalgo County Clerk indicating same. Roger Moreno moved to authorize Ted Miller to submit the necessary documents and Galen Graham seconded this motion. A motion passed by unanimous consent.
The board discussed updates on ongoing work programs. Ted Miller explained that the pool had been closed down because of repairs. In addition, there were upcoming renovation projects: 1) Gates were going to be primed and painted, 2) Condo Units were going to be painted and re-plastered as needed and 3) there would be street sealing later in the summer. In reference to the roofs, Ted Miller had contacted local architects however no response. Hopefully within the next week or so Ted Miller will have contacted one of these architects in order to give a report to the Board.
The Board discussed the current problem with the roofs. Ted Miller explained that the roofs were not done properly. While a lot of the current and past homeowners have fixed minor leakage to their units they were unable to address the root of the problem i.e. the roof. The only foolproof solution is to raise all roofs. In addition, the Association is faced with an Insurance timeline. Either the Association has to start looking for another carrier or be prepared to address the roof situation. The Board requested that our insurance agent be present at the next Board of Directors Meeting. Ted Miller is still waiting for the report from the Insurance Claims.
A motion for adjournment was made by Roger Moreno, seconded by Lydia Leo, and passed by unanimous consent. The meeting was adjourned at 10:45 P.M.
Respectfully submitted by Darrell Bryan