January 29, 2005
CHATEAU HEIGHTS COUNCIL OF CO-OWNERS, INC.
ANNUAL MEETING
Location: McAllen Airport Terminal East Conference Room
Date: Saturday, January 29th, 2005
Time: 10:00 A.M.
The meeting was called to order at 10:15 A.M. by President Lynn Ferrel.
Roll call indicated that the attorney Gary Henrichson and property manager Ted Miller Jr. as well as the following home-owners were in attendance: 11, 13, 16, 18, 19, 20, 24, 25, 24, 25, 26, 27, 29, and 4 proxies were tender for units # 2, 5, 8, and 14 there was not a quorum present and the meeting was adjourned. The meeting was re-convened at 10:25 AM by President Lynn Ferrell. After roll call he same attendees and proxies were present. The lesser quorum as allowed by the By-Laws was present and the meeting was begun.
Proof of notice of meeting was presented by Ted Miller. Mrs. Lynn Ferrel introduced herself.
The minutes of Annual Meeting of 01-31-04 and Special Meeting of 07-12-04 were read. There was a request to amend the 07-12-04 minutes to show unit 27 as attending the meeting. A motion was made seconded and the amended minutes were unanimously accepted.
Lynn Ferrell then presented a synopsis of the year’s activities to the homeowners outlining the work that had been accomplished and improvements made to the subdivision.
Ted Miller presented the 2004 Financial Report to Home-owners. There were many questions were asked and satisfactory answered, some were legal questions and were answered by Mr. Gary Hendrichson. A motion was made to accept the financial report as presented was made, seconded and unanimously approved.
Under old business there was a lengthy discussion concerning the operation of the front gate and the neighboring subdivision and their interaction with our homeowners association. Upon motion second and unanimous vote it was decided to enter into mediation with the adjoining homeowners association if a resolution cannot be made concerning the issues between the parties.
There was no action taken under new business as there was not a sufficient quorum present to take action on the agenda item.
Mr. Miller presented the Budget for 2005. Upon motion, second and unanimous approval the 2005 budget was approved as presented.
There was a motion, second and unanimous approval to set the assessment rate at $ 525.00 as it has been for some time.
Mrs. Leo and Mr. Aguirre were nominated to serve on the Board of Directors. Upon motion, second and unanimous approval they were elected for a two year term.
There was a motion made, second and after unanimous approval the Property Management contract with Miller & Associates was extended until August 2006.
The proposed date for the 2006 Annual Meeting is January 28th was discussed. Upon motion, second and unanimous approval the motion passed. The homeowners also requested that the meeting again be held in the East Conference room if at all possible.
There were several comments and requests made from the audience with no action taken.
Meeting adjourned at 1:20 P.M.