January 28, 2006
CHATEAU HEIGHTS COUNCIL OF CO-OWNERS, INC.
ANNUAL MEETING
Location: McAllen Airport Terminal East Conference Room
Date: Saturday, January 28th, 2006
Time: 10:00 A.M.
The meeting was called to order at 10:25 A.M. by President Lynn Ferrel.
Roll call indicated that the attorney Gary Henrichson and property manager Ted Miller Jr. were in attendance as well as the following home-owners were in attendance: 11, 13, 15, 16, 18, 19, 20, 25, 26, 27, 29, 30 and 6 proxies were tender for units # 1, 5, 8, 10, 14, and 20 there was not a quorum present and the meeting was adjourned. The meeting was re-convened at 10:35 AM by President Lynn Ferrell. After roll call he same attendees and proxies were present. The lesser quorum as allowed by the By-Laws was present and the meeting was begun.
Proof of notice of meeting was presented by Ted Miller. Mrs. Lynn Ferrel introduced herself.
The minutes of Annual Meeting of 01-29-05 were read. A motion was made seconded and the minutes were unanimously accepted.
Lynn Ferrell then presented a synopsis of the year’s activities to the homeowners outlining the work that had been accomplished and improvements made to the subdivision.
Ted Miller presented the 2005 Financial Report to Home-owners. A motion was made to accept the financial report as presented was made, seconded and unanimously approved.
There was no discussion under old business.
Under new business the following resolution was presented and upon motion to approve, second and unanimous vote the motion passed.
Be it resolved that the members hereby amend Article IV, paragraph 1, third sentence of the By-Laws from:
“Any elected Board member who thereafter becomes in the arrears for two (2) quarterly assessment payments shall automatically become ineligible to serve as a member of the Board and that Board member’s vacancy shall be filled as hereafter provided.”
To read as follows:
“Any elected Board member who thereafter becomes in the arrears for two (2) quarterly assessment payments, or is unable to attend two (2) consecutive regular Board of Director meetings without approval of the Board, or brings suit against the Council of Co-Owners shall automatically become ineligible to serve as a member of the Board of Directors and that Board member’s vacancy shall be filled as hereafter provided.”
There was then discussion concerning ongoing vandalism and late gatherings at the pool area. There was a motion to organize a neighborhood watch group to monitor the grounds. If at the end of 90 days the problem still exists the Board is authorized to expend a budgeted amount of $ 3000.00 for additional security equipment to be paid for by a special assessment to the homeowners.
There was a motion, second and unanimous approval to have the Board and Property Manager make an effort to have the North Chateau Heights Subdivision organized.
There was a motion, second and unanimous approval to have the pool heater turned on for the period of April 01 thru April 16, 2006.
Mr. Miller presented the Budget for 2006. Upon motion, second and unanimous approval the 2006 budget was approved as presented.
There was a motion, second and unanimous approval to set the assessment rate at $525.00 as it has been for some time.
Mrs. Ferrell and Mr. Robles were nominated to serve on the Board of Directors. Upon motion, second and unanimous approval they were elected for a two year term.
There was a motion made, second and after unanimous approval the Property Management contract with Miller & Associates was extended until August 2007.
The proposed date for the 2007 Annual Meeting is January 27th was discussed. Upon motion, second and unanimous approval the motion passed. The homeowners also requested that the meeting again be held in the East Conference room if at all possible.
There were several comments and requests made from the audience with no action taken.
Meeting adjourned at 12:15 P.M.