January 26, 2008
CHATEAU HEIGHTS COUNCIL OF CO-OWNERS, INC.
ANNUAL MEETING
Location: McAllen Airport Terminal East Conference Room
Date: Saturday, January 26th, 2008
Time: 10:00 A.M.
The meeting was called to order at 10:28 A.M. by President Roy Robles.
Roll call indicated that the property manager Ted Miller Jr. were in attendance as well as the following home-owners were in attendance: 8, 11, 16, 19, 25, 26, 27and 7 proxies were tendered for units # 5, 9, 14, 18, 21, 29, and 30 there was not a quorum present and the meeting was adjourned. The meeting was re-convened at 10:30 AM by President Roy Robles. After roll call the same attendees and proxies were present. The lesser quorum as allowed by the By-Laws was present and the meeting was begun.
Proof of notice of meeting was presented by Ted Miller Jr.
The minutes of Annual Meeting of 01-27-07 were read. A motion was made seconded and the minutes were unanimously accepted.
Roy Robles then presented a brief synopsis of the year’s activities to the homeowners outlining the work that had been accomplished and improvements made to the subdivision.
Ted Miller presented the 2007 Financial Report to Home-owners. A motion was made to accept the financial report as presented was made, seconded and unanimously approved.
There was no discussion under old business.
Under new business there was much discussion concerning various issues from the homeowners. There was a motion, second and unanimous approval to have the property sprayed for insects in March, July and October.
There was a motion, second and unanimous approval to have the pool heater turned on for the period of March 14 thru March 30, 2008.
Mr. Miller was directed to investigate the cost of a street light to be placed between Units 28 and 29.
Mr. Miller presented the Budget for 2008. Upon motion, second and unanimous approval the 2008 budget was approved as presented.
There was a motion, second and unanimous approval to set the assessment rate at $525.00 as it has been for some time.
Roy Robles and Lydia Leo were nominated to serve on the Board of Directors. Upon motion second and unanimous vote they were elected for two year terms.
There was a motion made, second and after unanimous approval the Property Management contract with Miller & Associates was extended until August 2009.
The proposed date for the 2009 Annual Meeting of January 31st, 2009 was discussed. Upon motion, second and unanimous approval the motion passed. Mr. Miller was directed to mail the meeting notices I month in advance and to include a reminder of the date with the quarterly billings.
There were several comments and requests made from the audience with no action taken.
Meeting adjourned at 11:50 A.M.