August 7,2002
BOARD OF DIRECTORS
CHATEAU HEIGHTS COUCIL OF CO-OWNERS, INC.
Location: Home of Galen Graham
Date: Wednesday, August 7,2002
Time: 7:00 p.m.
In attendance: Galen Graham, Vice President
Lydia Leo, Board Member
Ted Miller, Manager
Darrell Bryan, Secretary
Rogelio Moreno, President – arrived late
The meeting was called to order at approximately 7:05 p.m.
The minutes of the prior meetings dated June 5, 2002 and June 25, 2002 were reviewed. A motion was made for approval of the minutes by Galen Graham, seconded by Lydia Leo, and the motion passed by unanimous consent.
The financial reports were reviewed and accepted by unanimous consent.
Legal fees were discussed – it was impossible to determine whether there was double-tagging. More information is needed.
Auditing report was discussed, changes need to be made prior to acceptance of auditing report – page 8, footnote 5, and page 9 need to be re-formatted . If these changes cost no more than one hundred dollars, we would like the accounts receivable breakdown in the footnote as to how much the homeowner’s association fees, late fees, and legal fees.
Collection efforts were discussed regarding units 3 and 4 – Rogelio Moreno moved that foreclosure proceedings be initiated, Galen Graham seconded the motion, Darrell Bryan objected as to foreclosure proceedings for unit 3. The motion passed.
Permission was requested to move six thousand dollars from the checking account to the maintenance sinking fund Rogelio Moreno moved to grant permission to Ted Miller, Lydia Leo seconded, the motion passed unanimously.
Rogelio Moreno moved to approve director’s and officer’s policy renewal. Galen Graham seconded, and the motion passed unanimously.
Discussed request from a homeowner to erect an iron gate in the courtyard – Rogelio Moreno moved to approve this request, however the iron gate must be similar in appearance to units 8 and 16, in regards to height, color and design. Galen Graham seconded the motion, and the motion passed unanimously.
Also discussed was parking policy, or lack thereof. Will review city ordinance, and discuss further at a later date.
Discussed pool rules, or lack thereof. Rogelio Moreno moved to post pool and parking rules in addition to use of facility rules – for reserving pool area for parties/events. Pool and parking rules will be formulated, and a copy sent to all home owners. Discussed stenciling “No parking” in the red-curb areas due to fire hazard. Parking notice will be sent to all homeowners, in English and Spanish, in addition to notice that they may be towed at their own expense. Lydia Leo seconded the above motions, and they were passed unanimously.
Discussed tennis courts, Rogelio Moreno moved to accept proposal by McClelland Electric for tennis court lighting, Galen Graham seconded, and the motion passed unanimously.
Discussed construction maintenance with owner of unit number 27 – in regards to retaining wall along the sidewalk on west units to be replaced. Ted Miller will investigate the fountain being pressure-washed, and landscaping ideas.
The next homeowner association meeting to discuss roof, parking, and pool issues. September 14, 2002 was chosen as the meeting date, Ted Miller will notify board members of location prior to the meeting date.
Galen Graham moved to adjourn the meeting, Rogelio Moreno seconded, and the meeting was adjourned at 10:15p.m.